Distributing 2013 Trade Show Terms & Conditions (download pdf here)
INFORMATION. Exhibitors may collect $300 in rebates for
filling out the online registration form, registering all items with
accurate and complete information, submitting payment by February 15,
and adhering to all shipping requirements provided below. The rebate
will be paid as a credit toward 2014’s Trade Show fees.
REGISTERING NEW ITEMS and TRADE SHOW DEALS.
Exhibitors must register all new items, promotions, or other show
specials on Capitol Distributing’s website at: www.capitoldist.com. Item registration should be
completed by February 15 to qualify for performance rebates.
New items, show specials, shippers, and promotions that are properly
registered will be included in Capitol Distributing's 2013 Trade Show
Directory, which will be provided to all attendees. Only items presented in the
Trade Show Directory will be included in the customer raffle. Items and
specials presented by exhibitors that are not included in the directory
may not be honored by Capitol Distributing.
Exhibitors may register up to 20 items free-of-charge for each
manufacturer being represented. Exhibitors will be charged a $5 set-up
fee for each additional item registered. The same item may be offered
in up to three separate months of the year.
By registering items in this system, exhibitors acknowledge that
retailers order items at the trade show with the expectation that
Capitol Distributing is able to deliver within the specific shipping
dates offered. Therefore, to ensure all items offered at the trade show
are available to interested retailers, exhibitors agree to: 1)
deliver items to Capitol Distributing by the specified delivery date,
and 2) waive any minimum order quantity requirements for all trade show
BOOTHS. Capitol Distributing reserves the
right to modify the floor plan to accommodate space for any reasons
deemed necessary. Generally, booth assignments will be made in the
order the Exhibitor Registration Forms are completed. For special
exhibits, it is understood that Capitol Distributing will assign the
most practicable space available.
Booths may be set up on Wednesday, March 27 between 12:00pm and 5:00pm,
and Thursday morning between 7:30am and 9:00am. Installation
will not be allowed during show hours. The Trade Show will begin
promptly Thursday, March 28, at 10:00am. Exhibitors will need to
breakdown on Thursday at 5:00p immediately following show hours.
Dismantling of the exhibits is not permitted until closing time.
you are found taking supplies from any other vendor booth due to your
lack of preparation (i.e. hooks, linens, tables, chairs, paperwork,
etc.), your supervisor will be notified immediately and your future
participation in Capitol Distributing Trade Shows will be in question.
Additional tables and chairs are available at an added cost. Ensure
that you request additional needs on the registration form. If you do
not and request these at the show, you will be charged double and
availability will not be guaranteed. There will be a very limited
amount of additional supplies on hand at the show.
SAMPLES. Orders for item samples
pulled from Capitol's warehouse need to be submitted on or before March
samples will be transported from Capitol Distributing's warehouse to
the Boise Centre building on March 27. Boise Centre will NOT accept
samples sent directly to their address. Samples sent by exhibitors
should be shipped to: Capitol
Distributing, ATTN: "TRADE SHOW", 3500 Commercial Ct., Meridian, ID
83642. Please be sure to include the broker name or your name on the
box so we know who it belongs to.
SPONSORSHIPS AND DOOR PRIZES. Sponsors of
the dinner will be recognized at the dinner. Door prizes are welcome
and appreciated. If you choose to provide your own prize, please notify
us in advance to receive full recognition for your prize. EXHIBITOR
CONTESTS. Exhibitors have the opportunity to participate in two
separate contests we run at each show. We have a “Best Dressed Vendor”
contest where the winner who dresses in the best outfit for our theme
will win $100 cash. We also have a “Best Decorated Booth” contest where
the winner who decorates their booth the best based on our theme will
win $100 cash.
HOTEL RESERVATIONS. We recommend booking
your reservations with The Grove Hotel on Front St., 1-888-961-5000.
Mention you are with Capitol Distributing's Trade Show to receive
PAYMENT. Payment for booth
reservations, sponsorships, and advertising is due February 15, 2013.
If desired, please call Matt Mitchell to discuss off-invoice deduction
or credit arrangements. No bill-back arrangements. First time exhibitors will be
required to prepay. Payments must be received by March 8 in order to
participate. Any exhibitor that does not submit payment by March 8,
forfeits any and all assigned booth space.
CANCELLATION POLICY. A $100 cancellation
fee will be assessed for cancellations between February 15 and March 8.
No refunds can be granted after March 8. Capitol Distributing reserves
the right to, upon cancellation or forfeiture of any Exhibitor
contract, to reassign the exhibit booth space to any other applicant or
exhibitor. Any exhibitor that fails to arrive at the Boise Centre and
occupy his/her assigned booth space by 9:00 am March 28 forfeits any
and all assigned booth space, and the exhibit payment shall be retained
as liquidated damages by Capitol Distributing for default. Refunds, as
outlined above, will be made by Capitol Distributing, provided notice
of cancellation is submitted in writing before March 8.
LIABILITY AND INDEMNIFICATION WAIVER. By
registering, the Exhibitor agrees to comply with all fire and safety
rules and regulations adopted by all applicable governmental
authorities and Boise Centre. In the event Capitol Distributing shall
be held liable for any occurrence that might result from the
Exhibitors' action(s) or failure to act, including, but not limited to,
acts of omissions constituting negligence, deceptive trade practices,
strict liability, or the creation of liability resulting from an
unreasonably dangerous product (product liability), such Exhibitor
shall reimburse and indemnify Capitol Distributing for damages
resulting from such liability and the costs incident thereto. Exhibitor
further agrees that they shall hold harmless and indemnify
Capitol Distributing for any loss, damage, expense or penalty
arising from any action including any action based on strict liability
or negligence, on account of personal injury or property.